How can I share Client Gallery events with my customers?

How to Share a Client Gallery Event in PhotoBiz

Overview

PhotoBiz Client Galleries makes it easy to share gallery events with your customers from your PhotoBiz control panel. You can send an email invitation, copy a share link, share the event on social media, or create a blog post. This guide explains how to open a Client Gallery event, choose a sharing method, and complete the sharing process.

Email invitations are the recommended way to share Client Gallery events because they allow you to track whether customers received, opened, or clicked the invitation.

Prerequisites

Before you begin, you need:

A PhotoBiz account with Client Galleries enabled
An existing Client Gallery event or a new Client Gallery event ready to share
Contact email addresses if you plan to send email invitations

STEP ONE

Log in to your PhotoBiz account. and click CLIENT GALLERIES in the left-hand menu. This opens the Client Galleries dashboard, where you can manage and share your gallery events.

STEP TWO

Click EVENTS at the top center of your Client Gallery dashboard.

This opens the list of Client Gallery events in your account.

STEP THREE

Choose the Client Gallery event you want to share.

If you have multiple events, you can use the search bar to find the event by name. You can also create a new Client Gallery event if you have not created one yet. Click the name of the existing event you want to share to open the event details.

STEP FOUR

Click the SHARE button.

The SHARE button appears at the top-right of the event details page. Clicking this button opens the sharing options for the selected Client Gallery event.

STEP FIVE

Choose how you want to share the Client Gallery event.

You can send an email invitation, copy the share link, share the event on social media, or create a blog post. Select the sharing method that best fits how you want your customers to access the gallery.

FINAL STEP

Complete the sharing option you selected.

If you send an email invitation, click SEND after selecting your recipients and customizing the message. If you copy the share link, paste it into a text message, email, or another place where you communicate with your customer. If you share to social media or create a blog post, follow the prompts to finish sharing the gallery.

After the share is complete, your customer can use the shared link or invitation to open the Client Gallery event.

EMAIL INVITATION OPTION

Email invitations are the recommended way to share Client Gallery events because they allow you to track invitation activity.

When you choose the email invitation option, you can select contacts from your PhotoBiz contacts list. You can type a contact’s name or email address to search for an existing contact. If the contact is not already listed, you can manually enter an email address and add the email to your contacts.

Before sending the invitation, you can customize:

From Name
From Email Address
Subject Line
Message Body
Mobile Viewing App Instructions

After you select your contacts and customize your message, click SEND to send the email invitation.

Important: If a contact has previously unsubscribed from your email list, they will not receive your email invitation.

Email Invitation Confirmation

After the email invitation is sent, you will see a confirmation message in your control panel. This confirms that PhotoBiz has processed the invitation.

You can then review the invitation status from the Contacts area of your PhotoBiz account. These can take up to 15 minutes to be delivered.

Checking Email Invitation Status

To check the status of an email invitation, go to CONTACTS and click the EMAIL INVITES tab.

The EMAIL INVITES tab allows you to review invitation details, including:

Name or Subject
Sent Date
Status, such as Delivered or Opened

This helps you confirm whether customers received or interacted with the Client Gallery invitation.

Learn More: How To Check Email Invitation Status

Copy Share Link or Share on Social Media

You can copy the Client Gallery share link and send it through another communication method, such as a text message or personal email.

The copy link option also lets you choose whether the recipient must enter the gallery password when they open the link.

You can also share the gallery directly to supported social platforms using the available social icons, including:

Facebook
X/Twitter
Pinterest

This option is helpful when you want to share the gallery publicly or send the link outside of the built-in email invitation tool.

Create a Blog Post

You can also create a blog post from the sharing options. This allows you to feature the Client Gallery event on your blog and share it with a wider audience.

Choose the blog post option from the sharing menu, then follow the prompts to create and complete the post.

Additional Options or Helpful Notes

Email invitations are best when you want tracking information for your Client Gallery event. The invitation status can help you see whether customers received, opened, or clicked the email.

Copying the share link is useful when you want to send the gallery through a personal message, text message, or another platform outside PhotoBiz.

Social sharing and blog posts are helpful when you want to promote the gallery more broadly.

Troubleshooting or FAQs

Why did my contact not receive the email invitation?

If a contact previously unsubscribed from your email list, they will not receive the email invitation. You can also check the EMAIL INVITES tab under CONTACTS to review the invitation status.

Can I send a Client Gallery event to someone who is not in my contacts?

Yes. When sending an email invitation, you can manually enter an email address if the person is not already in your PhotoBiz contacts list.

Can I share the gallery without sending an email invitation?

Yes. You can copy the share link, share the gallery on social media, or create a blog post.

Previous Post Next Post

How To Use Email Invites for Client Galleries

March 28, 2025

How Do I Share My Custom Form?

February 10, 2026

How To Use Email Invites For PhotoBiz Blog Posts

August 29, 2024

How To Use Email Invites for PhotoBiz Forms

July 3, 2024