Sell Digital Images with Galleries & Invoicing

How to Sell Digital Images Using Client Galleries and Invoicing

Overview

PhotoBiz Client Galleries and Invoicing let you bill clients for digital images and send their files after payment. You can deliver images your client selects as Favorites or send all images from an event without requiring Favorites. After confirming payment, you manually send a download link from your control panel. This workflow is useful for custom selections, in-person sales, and complete session delivery.

Important: Paying the invoice does not automatically send image files. You complete the delivery step after confirming payment.

STEP ONE

Create Your Event and Review Download Permissions

Log in to your PhotoBiz account and click CLIENT GALLERIES in the left-side menu. Create an event and upload your client's images, or open an existing event.

In the event settings, keep ALLOW FREE DOWNLOADS set to No for this workflow. If your client will choose individual images, select Yes for ALLOW FAVORITES. Click save changes after updating your settings.

Favorites are optional. You do not need to enable them when sending all images.

For complete setup instructions, see How to Create a New Event in PhotoBiz Client Galleries.

STEP TWO

Confirm What Your Client Is Purchasing

Agree on the price, download resolution, and whether the purchase includes selected images or all event images.

If your client is choosing images, share the event and ask them to mark Favorites. They can click SEND FAVORITES, then Send to Photographer, to notify you when their selection is final. Favorites appear automatically in ACTIVITY as they select images; the notification helps you know when they have finished.

See How to Share Client Gallery Events with Customers and How Clients Can Select and Share Favorite Images.

If the purchase includes all images, skip the Favorites selection process. You can invoice your client and send all images after payment without requiring them to open the event first.

STEP THREE

Review the Purchase and Send the Invoice

For selected images, click ACTIVITY at the top of the Client Galleries Dashboard and open your client's entry to review Favorites. Confirm that the selection matches your agreement.

For all images, review the event's contents and confirm which galleries are included in the purchase.

Click QUOTES & INVOICES in the left-side menu, then click INVOICES to create an invoice for the agreed amount. Include a clear description identifying the event, image quantity, and what the purchase includes.

Review the recipient, pricing, and payment terms before sending. Tell your client that you will send their download link separately after payment.

Follow How to Create and Send an Invoice for the complete invoice setup and sending instructions.

STEP FOUR

Confirm Payment Before Delivering Files

Review the invoice and confirm that it has been paid in full before sending the digital images.

If you allow partial payments, confirm that the remaining balance has been paid. A deposit or partial payment does not satisfy a paid-in-full delivery policy.

For Favorites delivery, return to CLIENT GALLERIES, click ACTIVITY, and open your client's entry. Review their Favorites again to confirm that the current selection matches the invoice.

For delivery of all images, confirm that the event contains the finished images you intend to send.

Important for Favorites delivery: The files you send are based on the Favorites selected at the time you send them from the control panel. Their selection may have changed since you created the invoice. Resolve any differences with your client before sending.

FINAL STEP

Send the Paid Images

To send Favorites, open the client's Activity entry and click send files to download. Under SELECT GALLERIES, leave Favorites selected and additional galleries unchecked.

To send all images, click Events, open the event, and click the Download Gallery icon in the upper-right toolbar. Under SELECT GALLERIES, select every gallery you want to deliver. Select all galleries to include the entire event.

In the SEND FILES TO DOWNLOAD window, confirm or enter the recipient's email address and select the download resolution. Review your selections, then click send files. PhotoBiz prepares a ZIP file and emails a download link valid for seven days.

For full instructions, see How to Send Favorite Images as a Digital Download or How to Email Gallery Images as a Digital Download.

What Your Clients See

Your client completes this process in three stages:

Choose images, if needed: They mark Favorites and notify you when finished. When purchasing all images, they do not need to select Favorites.
Pay the invoice: They receive a separate invoice for the agreed purchase.
Receive their files: After you confirm payment and send the images, they receive an email with a download link. They download and extract the ZIP file to access their photos.

Let clients know when to expect delivery after payment. If their download link expires, you can send a new download link while the files remain available in your account.

Helpful Notes

Choose the resolution before agreeing on delivery. Original-resolution delivery requires the Original Files upgrade and stored original images. See Troubleshooting Original File Downloads.
Keep billing and delivery separate. Sending a download link does not collect payment or create an ECommerce order. Use the invoice to bill your client and confirm payment before sending files.
Prepare clients for ZIP downloads. Their device needs enough storage and must support extracting ZIP files. A desktop or laptop is recommended for large downloads.
Review other delivery options when needed. The Client Galleries Downloads Quickstart Guide explains other ways to sell and deliver digital images.

NEED HELP?

Our Passionate Support Team Is Here for You.

Need help creating an invoice or sending selected Favorites or all event images? Our team is happy to walk you through the steps and help you deliver files to your clients.

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866.463.7620
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