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How To Add A Price List To Client Galleries

Nov 4 2026 | By: PhotoBiz Knowledge Base

How to Add or Change a Price List for a PhotoBiz Client Gallery Event

Overview

PhotoBiz Client Galleries allow you to sell prints, products, packages, and digital images directly through your gallery events. To offer these items for purchase, you need to assign a price list that determines which products and purchasing options are available to your clients.

You can assign a price list when creating a new Client Gallery event or change the price list associated with an existing event. This guide walks you through both processes, explains how price lists affect your galleries, and shows you how to manage your clients' purchasing options.

Before You Begin: Price List Prerequisites

If you plan to sell items through Client Galleries, make sure your PhotoBiz ECommerce is set up with the prints, products, packages, or digital images you want to offer.

You can use an existing price list or create a new one during event setup. You do not need to create a price list before opening the event settings.

For instructions, see How to Create a Price List.

STEP ONE

Log in to your PhotoBiz account and click CLIENT GALLERIES in the left-side menu.

This opens your Client Galleries Dashboard, where you can manage gallery events, client access, gallery settings, and activity.

STEP TWO

At the top of your Client Galleries Dashboard, click EVENTS.

This opens the Events screen, where you can create new gallery events, browse existing events by category, or search for a specific gallery.

STEP THREE

On the EVENTS screen, choose whether you want to create a new Client Gallery event or update an existing event.

For a new event: Select the category where you want to create your gallery using the dropdown in the upper-left corner. Click new event to open the NEW EVENT panel on the right side of your screen.

For an existing event: Use the category dropdown in the upper-left corner to browse events by category. You can also use the search field in the upper-right corner to find events by name across different categories.

Once you locate your event, click its event name. This opens the gallery management screen, where you can view uploaded images and manage the galleries within your event.

Click the settings gear icon in the upper-right corner, immediately to the left of the share button, to open the event settings.

STEP FOUR

Locate the PRICE LIST setting for your Client Gallery event.

For a new event: In the NEW EVENT panel, enter your EVENT NAME and confirm your EXPIRATION DATE. Below these fields, you'll find the PRICE LIST dropdown. Select the price list you want to assign to your new gallery.

For an existing event: On the event settings screen, locate the PRICE LIST section near the top of the right column. Click the dropdown and select the price list you want to use for the event.

Both workflows provide options to select an existing price list, create a new price list, or edit the selected price list.

Click create pricelist to build a new price list using existing prints, products, packages, digital images, and other items from your PhotoBiz ECommerce.

Click edit pricelist to modify the price list currently selected in the dropdown. Changes to that list automatically affect every Client Gallery event assigned to it.

You can also select None if you do not want to offer paid purchasing options through the gallery.

For detailed instructions on modifying an existing price list, see How to Modify a Price List

FINAL STEP

After selecting the correct price list, complete the process for your event.

For a new event: Review your remaining event settings, including your optional password and free download permissions. Click create event to save your event and open the image uploader.

Your selected price list is now associated with the new event. You can continue uploading your photographs and configuring the rest of your gallery.

For an existing event: Scroll to the bottom of the event settings page and click SAVE CHANGES.

Your existing Client Gallery event will now use the selected price list. The updated purchasing options will be reflected in the gallery for future client purchases.

What Your Clients See

When you assign a price list to a Client Gallery event, clients can purchase the prints, products, packages, and digital images included in that list.

The products and prices available in the gallery are determined by the assigned price list and the items configured in your PhotoBiz ECommerce.

When you change the assigned price list: The gallery uses the newly selected list for future purchases. Items that are not included in the new price list will no longer be available for purchase through that event.

When you edit an existing price list: Changes to that list are automatically reflected in every Client Gallery event that uses it.

When no price list is assigned: Clients can still view and proof their gallery images. Features such as favorites and comments remain available when enabled, but clients cannot purchase products through the gallery.

Free image downloads can still be offered separately when enabled in the event settings.

Helpful Notes

Editing a Price List Affects Multiple Events

PhotoBiz allows you to assign the same price list to multiple Client Gallery events.

For example, you might use one price list for wedding galleries, another for senior portraits, and another for mini sessions.

When you edit an existing price list, the changes automatically apply to every event assigned to that list.

Important: If you want different purchasing options or pricing for a particular event, create a separate price list and assign it to that gallery. This allows you to manage its pricing without changing the shared price list used by other events.

For more information, see How to Modify a Price List

Offering Free Image Downloads

The ALLOW FREE DOWNLOADS setting is separate from your Client Gallery event's price list.

You can enable this option if you want clients to download their images without paying or completing the checkout process.

Available options include:

  • No: Free downloads are disabled.

  • Yes: Clients can download images for free.

  • Yes with Code: Clients must enter the correct download code to access free downloads.

When free downloads are enabled, you can also select the available download resolution.

You can offer free downloads with or without an assigned price list, depending on how you want clients to receive their photographs.

For instructions, see How to Provide Image Downloads for Your Customers

Client Gallery Email Automations

If you're selling products through your Client Gallery events, consider using the Client Galleries Event & Cart Reminder Series.

These automations can help remind clients about unfinished shopping carts and upcoming gallery expiration dates.

You can manage the EMAIL AUTOMATION SERIES setting within your existing event settings.

For complete instructions see How To Enable Email Automations in Client Galleries. 

Troubleshooting

My clients can't see any products for purchase.

Check the following:

  • Confirm that a price list is assigned to the correct Client Gallery event.

  • Verify that the assigned price list includes the prints, products, packages, or digital images you want to sell.

  • Make sure the items are correctly configured and available in your ECommerce.

  • Confirm that the gallery event is accessible to your clients and has not expired.

If PRICE LIST is set to None, paid purchasing options will not be available.

I changed a price list, but the pricing is still incorrect.

Verify that the correct price list is assigned to the event.

If an individual print, product, package, or digital image has an incorrect price, review that item's pricing in your ECommerce Dashboard.

You can also review the items included in the assigned price list by clicking edit pricelist.

I changed a price list, and other events were affected.

This happens when multiple Client Gallery events share the same price list.

Editing an existing list automatically updates the purchasing options in every event assigned to it.

If you need different pricing for one gallery, create a separate price list and assign it to that event.

My clients can view their gallery but cannot purchase images.

Check whether PRICE LIST is set to None in the event settings.

Without an assigned price list, clients can still view and proof their images, but purchasing is unavailable.

To enable ordering, assign a price list that includes the products or digital images you want to sell, then click SAVE CHANGES.

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