How do I create a new Client Galleries event?

How to Create a New Event in PhotoBiz Client Galleries

Overview

Client Galleries in PhotoBiz let you create private or public galleries where you can showcase images, share them with clients, offer downloads, and sell prints or digital files. Events help you organize each gallery and control how visitors access the images. You can use settings like passwords, email collection, download permissions, favorites, comments, and email automation to manage the client experience.

This guide walks you through how to create a new Client Galleries event, configure the event settings, upload images, and share the gallery when it is ready.

Prerequisites

Before you begin, make sure you have images ready to upload to your Client Galleries event.

If you want clients to purchase images from the gallery, Ecommerce must be enabled on your PhotoBiz account and a price list must be available.

STEP ONE

Log into your PhotoBiz account and click CLIENT GALLERIES in the left-side menu.

This opens your Client Galleries dashboard.

STEP TWO

At the top of the Client Galleries dashboard, click EVENTS.

This opens the Events area, where you can view your existing events and categories.

STEP THREE

Click the category where you want the new event to be created.

The event is created in whichever category is selected on the screen. By default, the first category in your list is selected. The selected category is highlighted in teal.

If you create the event in the wrong category, you can move it later by dragging and dropping the event into another category.

STEP FOUR

Click the NEW EVENT button at the top of the page.

This opens the event setup screen where you can enter the event details and choose how clients will access the gallery.

STEP FIVE

Enter the basic event details.

Add an Event Name for your gallery. This name is visible to your clients and is used to create the event URL, such as yourdomain.com/proofing/event-name.

If Ecommerce is enabled on your account, choose a Price List. This allows clients to purchase images from the event.

Set an Expiration Date for the event. By default, the expiration date is one month from the day you create the event, but you can change it at any time.

Adding a Password is optional. When a password is enabled, clients must enter the password at yourdomain.com/proofing before they can access the event.

You can also enable Cover Page Email Collection. This requires visitors to enter an email address before viewing the event. Collected email addresses are added to your CRM, which helps you see who has viewed the gallery and use email automation for follow-up or remarketing.

STEP SIX

Choose an Email Automation Series for the event if you want automated emails to send to gallery visitors.

Use the dropdown menu to activate an email series. This can help you send reminders, expiration notices, or follow-up emails related to the gallery. When you create your event, you'll be prompted to active any email series you haven't previously used.

If you need help creating or managing an email series, see the guide for Email Automation for Client Galleries.

STEP SEVEN

Choose whether clients can download the images in their event for free. By default this feature is set to no.

You can disable free downloads, allow downloads for anyone who can access the event, or require a download code. When a download code is required, clients must enter the correct code before downloading images.

Next, choose the download resolution you want to offer. Options include Web Size - Low Resolution (max dimensions 1500 x 865 pixels), Web Size - High Resolution (max dimensions 3000 x 1730 pixels), or *Original Resolution.

Web Size - High Resolution generally supports prints up to 11"x14" when the uploaded images meet the maximum size requirements.

*Original Resolution allows downloads up to 50MB and requires the Original Resolution add-on, which can be enabled from the Premium Features tab in your account.

STEP EIGHT

Choose whether you want to allow favorites, allow sharing, allow comments, display magnifier, display watermark, and file name display.

All of these features are enabled by default. You can select no to turn them off for your new event.

Review your settings, then click CREATE EVENT. This creates the event and opens it so you can begin uploading images.

STEP NINE

Upload your images to the event.

You can upload as many images as your PhotoBiz account storage allows. There is no limit on the number of images per event as long as you have available storage space on your account.

FINAL STEP

Once your images are uploaded, your event is ready to share based on your privacy and access settings. Demonstrate success by clicking the SHARE button in the upper-right corner of the event to send email invitations, copy the share link, share on social media, or create a blog post using images from the Client Galleries event.

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