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How to Copy an Existing Event in PhotoBiz Client Galleries

Nov 4 2026 | By: PhotoBiz Knowledge Base

How to Copy an Existing Event in PhotoBiz Client Galleries

Overview

PhotoBiz Client Galleries makes it easy to create a new gallery event using settings from an existing event. The Copy Event feature saves time by carrying over your email automation, watermark, sharing, and other gallery settings without requiring you to configure everything again.

You can customize the new event's name, expiration date, price list, password, and free download permissions. The copied event is created separately from the original, and you can upload a new set of images without affecting your existing gallery.

This guide walks you through copying an existing Client Gallery event, uploading photos, reviewing your settings, and sharing the new gallery with clients.

STEP ONE

Open Your Client Galleries Dashboard

Log in to your PhotoBiz account and click CLIENT GALLERIES in the left-side menu.

This opens your Client Galleries Dashboard, where you can manage your gallery events, settings, and client activity.

Click EVENTS at the top of the dashboard to view your existing Client Gallery events.

STEP TWO

Find the Event You Want to Copy

On the EVENTS screen, locate the existing event you want to use as the starting point for your new gallery.

You can select an event category from the dropdown menu in the upper-left corner to view events within that category. You can also use the search field to find events by name across all your categories.

Each event displays its name, cover image preview, creation date, expiration date, and number of photos.

Find the event with the settings you want to reuse.

STEP THREE

Copy the Event and Review Its Details

Click copy for the existing event you want to duplicate.

The COPY EVENT panel opens with the initial settings for your new gallery.

Review and customize the available fields before continuing.

EVENT NAME: The original event name is automatically filled in with "(copy)" added to the end. Enter a new name for your gallery.

EXPIRATION DATE: The original event's expiration date is prefilled. Select a different expiration date if needed.

PRICE LIST: The original event's assigned price list is selected. You can select a different price list or choose None if you want a proofing-only gallery without purchasing options.

PASSWORD (OPTIONAL): This field is blank by default. Enter a new, unique password if you want to protect the gallery with password access. Passwords from existing events do not carry over.

ALLOW FREE DOWNLOADS: Select No, Yes, or Yes, with code to configure free image downloads for the new event. These permissions are configured separately rather than copied from the original gallery.

Review your choices carefully before creating the new event. You can update event settings later if needed.

STEP FOUR

Create Your Copy and Upload Images

After reviewing your event details, click create copy.

PhotoBiz creates your new Client Gallery event and opens the EVENT IMAGES panel.

Click add files to select images from your computer, or drag and drop your photographs directly into the upload area.

Important: Copying an event does not copy its images. Your new gallery starts with zero photos, so you'll need to upload the photographs you want to share.

Your original event and its images remain unchanged.

After your images finish uploading, PhotoBiz opens the EVENT DETAILS panel with an UPLOAD COMPLETED confirmation.

The confirmation displays your new event's name, preview link, number of uploaded images, expiration date, assigned price list, and free download setting.

You'll also see four options:

  • view event: Preview your new gallery.

  • share: Access the options for sharing your event with clients.

  • manage event: Open the event to manage images and additional settings.

  • new event: Create another Client Gallery event.

The view event option opens a preview that bypasses password protection for your review. Use share when you're ready to provide clients with access to their gallery.

FINAL STEP

Review Your Event Settings and Share Your Gallery

Before sharing your new gallery, review the settings carried over from the original event.

Click manage event from the upload confirmation screen. From the event's image management screen, click the gear icon in the upper-right corner beside Share to open your Event Settings.

You'll find the settings copied from your original event, including Cover Page Email Collection, Email Automation Series, Allow Favorites, Allow Sharing, Allow Comments, Display Magnifier, Display Watermark, and Display File Names.

Review these settings to make sure they're appropriate for your new gallery. If you make any changes, scroll to the bottom and click SAVE CHANGES.

When you're ready to deliver the gallery, click Share to access the sharing options. You can send an email invitation, copy the event's direct link, share through social media, or use a QR code.

Your new Client Gallery event is now ready for your clients to access using the sharing method you've chosen.

What Your Clients See

Your clients access the copied event as a separate gallery with its own name, uploaded images, expiration date, and access settings.

If you assigned a password, clients can use that password to access their event through your Client Galleries login page. If the event does not have a password, you can provide access using its direct sharing link.

Once inside the gallery, clients can view their photographs and use the features you've enabled, including:

  • Favorites: Select their favorite images for proofing.

  • Comments: Leave feedback on photographs.

  • Sharing: Share gallery images when permitted.

  • Downloads: Download images when free downloads are enabled, including code-protected downloads when configured.

  • Purchasing: Order available prints, products, or digital downloads when a price list is assigned.

If Cover Page Email Collection is enabled, visitors must enter their email address before viewing the gallery.

If an Email Automation Series is assigned, clients may receive automated messages based on the series' configured criteria.

If Display Watermark is enabled, the gallery displays the watermark configured in your global Client Galleries settings.

Copying an event does not automatically send an invitation to your clients. You must share the new event separately.

Helpful Notes

  • Settings That Carry Over: Cover Page Email Collection, Email Automation Series, Allow Favorites, Allow Sharing, Allow Comments, Display Magnifier, Display Watermark, and Display File Names are copied from the original event.

  • Passwords: Passwords are never copied. Each event requires its own unique password if you want to enable password protection.

  • Free Download Permissions: These settings must be configured during the Copy Event setup. The original event's free download permissions do not automatically transfer.

  • Event Categories: Your copied event is automatically created in the same category as the original event. You can move it to another category at any time.

  • Expiration Dates: The original expiration date appears during setup. You can change it before creating the copy or update it later in Event Settings.

  • Price Lists: The original price list is selected during setup, but you can change or remove it. Events without a price list can still be used for viewing and proofing, but purchasing is unavailable. See How to Add or Change a Price List for a Client Gallery Event

  • Watermarks: Your new event retains the original event's Display Watermark selection. When enabled, it follows your global Client Galleries watermark settings. Learn more in How to Add a Watermark to PhotoBiz Client Galleries

  • Email Automations: The Email Automation Series assigned to the original event carries over. Review it to make sure its messages and timing are appropriate for your new clients.

  • Event Images: Images are not copied between events. You must upload the images for your new gallery separately.

  • Original Event: Copying an event does not change its existing settings, photographs, or client access.

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