How to Sell Multiple Quantities in a PhotoBiz Order Form

PhotoBiz order forms allow you to sell prints, products, and packages directly through your website using the Form & Contract Builder. While order forms calculate totals and process payments, they do not include a traditional quantity selector like an eCommerce shopping cart.

Instead, you create purchase options that represent the quantity a client can order. Each option includes its own price, allowing the form to calculate totals based on what the client selects.

This guide explains how to structure your order form so clients can purchase multiple quantities of prints or products.

Prerequisites

Before you begin, make sure:

• You have access to your PhotoBiz account
• You have already created or started editing an order form

If you have not created an order form yet, see: How to Create an Order Form in PhotoBiz

STEP ONE

Log into your PhotoBiz account and click FORMS in the left-side menu.

Locate the order form you want to edit and click its name to open the form editor.

STEP TWO

Find the purchase field where clients will choose the product they want to order.

Purchase fields are typically set up as Dropdowns, Radio Buttons, or Checkboxes, depending on how you want customers to make selections. For most order forms, we recommend using Dropdowns because they provide the best checkout experience and keep the form layout clean.

Click the pencil icon in the upper-right corner of the field and select Advanced to open the field settings.

STEP THREE

Inside the field settings, create purchase options that represent different quantities of the same item.

Each option should clearly state the quantity and price.

For example, if you sell 8x10 prints, your options might look like this:

• 1 – 8x10 Print — $6
• 2 – 8x10 Prints — $12
• 3 – 8x10 Prints — $18

When a client selects one of these options, the form automatically adds the price to the order total.

Click Create Choice after entering each option.

STEP FOUR

Choose the field type that best fits how you want clients to order products.

Different field types control how many options a client can select.

Dropdown menus are recommended when you have several quantity options. They allow one selection from a list while keeping the form layout compact.

Radio Buttons allow the client to choose one option from the list. This works well when a client should only choose one quantity.

Checkboxes allow clients to select multiple items. This works well if clients can order several different products at the same time.

Choose the option that best matches how you structure your pricing and product selections.

FINAL STEP

Scroll to the bottom of your form and confirm the FORM PAYMENT block is configured correctly.

Most order forms should have the Base Price set to $0.00 so the total is calculated from the purchase options your client selects.

Click Save to apply your changes.

Your order form will now calculate the total based on the quantity option selected by your client.

Helpful Notes

How Clients Order Multiple Items

Clients order multiple quantities by selecting the option that represents the number of items they want. For example, selecting 3 – 8x10 Prints adds the price for three prints to the order total.

Selling Multiple Products

If you sell several different print sizes or products, create separate purchase fields for each product type.

For example:

• 8x10 Prints
• 5x7 Prints
• Wallet Prints

Each field can contain its own quantity options and pricing.

Using Inventory Limits

If you are selling limited items, such as limited edition prints or special products, you can set an Available Quantity for each option.

The system will automatically reduce the remaining quantity as purchases are completed.

When the available quantity reaches zero, that option will no longer appear on the form.

Important: Coupons and Sales Campaigns With Order Forms

Coupons and Sales Campaigns cannot be applied to purchases made through PhotoBiz Forms.

Coupon codes and Sales Campaigns are only supported for:

• ECommerce products on your website
• Client Gallery purchases

If you need to offer a discount through an order form, you can adjust the pricing directly within your form fields. For example, you can lower the price of a product option or create a special discounted option for your clients to select.

Clients will not see a coupon code field when checking out through a Form.

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How to Sell Multiple Quantities in a PhotoBiz Order Form