How to Preview a Client Gallery

How to Preview a Client Gallery in PhotoBiz

Overview

PhotoBiz Client Galleries allow you to preview your gallery events before sharing them with your clients. This helps you review the gallery's cover page, images, and overall appearance to make sure everything looks the way you want.

You can access an Admin Preview Link directly from your Client Galleries Dashboard. This link bypasses password protection and email collection requirements so you can view the gallery without entering that information.

This guide walks you through how to preview an active Client Gallery, understand how previews affect gallery activity, and share the correct link with your clients.

STEP ONE

Log in to your PhotoBiz account and click CLIENT GALLERIES in the left-side menu to open your Client Galleries Dashboard.

STEP TWO

Click EVENTS at the top of your Client Galleries Dashboard to view your gallery events.

STEP THREE

Locate the Client Gallery event you want to preview. You can scroll through your events or use the search bar to find a specific gallery.

Click the Event Name to open the event.

FINAL STEP

Inside your event, click the Admin Preview Link to open the gallery preview.

The gallery's cover page will appear. From there, you can click to enter the gallery and review how your images and gallery layout appear.

You can review your gallery before sharing it with clients. Simply viewing the gallery through the Admin Preview Link will not generate activity in your event's activity records.

Important: Admin Preview Links Bypass Gallery Security

The Admin Preview Link is intended for you to review your gallery without completing the normal client access requirements.

When you use this link:

Password Protection: You will not be prompted to enter the gallery password.
Email Collection: You will not be required to enter an email address before viewing the gallery.
Gallery Preview: You can access the gallery to review its cover page, images, and layout.

Do not share the Admin Preview Link with your clients. Anyone using this link can bypass the gallery's password and email collection requirements.

The Admin Preview Link lets you review your gallery's appearance, but it does not show you the password and email collection prompts your clients may encounter.

Learn More: How To Share My Client Galleries Event

Helpful Notes

Previewing Expired Client Galleries

You cannot preview a Client Gallery after its expiration date. To preview an expired event, you must first extend the event's expiration date in your Client Galleries Dashboard.

Does Admin Preview Affect Gallery Activity?

Simply opening and viewing your gallery through the Admin Preview Link does not generate activity in your Client Galleries Dashboard.

However, certain actions performed while using the Admin Preview Link can appear in your event's activity records, including:

Downloading images
Adding products or images to a shopping cart
Other gallery interactions that generate activity

For more information, see How to View Client Gallery Activity

Does Admin Preview Trigger Email Automations?

No. Using the Admin Preview Link will not trigger email automations associated with your Client Gallery event.

If you've configured email automations for your gallery, the Admin Preview Link allows you to review its appearance without triggering those automated emails.

Important: The Admin Preview Link is intended for reviewing your gallery, not testing email automations or client access requirements.

What Your Clients See

When you share your gallery using the standard client-facing link, your clients will see the gallery's normal access requirements.

Depending on your event settings:

Password-Protected Galleries: Clients must enter the gallery password before accessing the images.
Email Collection: Clients must provide their email address before entering the gallery if email collection is enabled.
Gallery Access: Once any required information is provided, clients can enter the gallery to view their images.

These access requirements are bypassed when you use the Admin Preview Link.

How to Share the Correct Gallery Link

When you're ready to share your gallery, return to the event in your PhotoBiz Client Galleries Dashboard and click SHARE.

Use the available sharing options to send your clients the correct gallery link rather than the Admin Preview Link.

For detailed instructions, see How to Share a Client Gallery Event

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