How to Change Client Gallery Event Settings

How to Change Your Client Gallery Event Settings in PhotoBiz

Overview

PhotoBiz Client Galleries allows you to share, proof, and sell your images through online galleries. After creating an event, you can update its settings at any time to manage how clients access and interact with their images.

You can extend an event's expiration date, change its password, update download permissions, enable email collection, assign email automations, and control features such as favorites, sharing, comments, and watermarks.

This guide walks you through accessing your Client Gallery event settings, reviewing the available options, and saving your changes.

STEP ONE

This opens your Client Galleries Dashboard, where you can manage your events, price lists, gallery settings, and activity.

STEP TWO

From the Client Galleries Dashboard, click EVENTS to access your Client Gallery events.

Your events are organized into categories. Select the category containing the event you want to update, or use the search option to find an event by name.

The search option searches across all event categories, so matching events may appear from multiple categories.

STEP THREE

Click the EVENT NAME for the Client Gallery you want to modify.

This opens the event management area, where you can review the event's images and access its settings.

STEP FOUR

Click the gear icon in the upper-right corner of the event management area to open the event settings.

You can review and modify the available settings for this specific event without changing the default settings for your other Client Galleries.

STEP FIVE

Review the event settings and make any necessary changes.

The available settings include:

Event Information

EVENT NAME: Change the name of your Client Gallery event.
EXPIRATION DATE: Extend or change the date when clients can access the event.
PASSWORD: Add or update the password required to access the gallery.
COVER PAGE EMAIL COLLECTION: Require visitors to enter their email address before viewing the gallery. Collected addresses appear under Activity in your Client Galleries Dashboard and are automatically added to your PhotoBiz Contacts.

Pricing, Downloads, and Automations

PRICE LIST: Change the price list assigned to the event.
EMAIL AUTOMATION SERIES: Assign an email automation series to support your client communication and follow-up workflow.
ALLOW FREE DOWNLOADS: Choose whether clients can download images for free or require a download code.
DOWNLOAD RESOLUTION: Select the image resolution available for free downloads when enabled.

Client Interaction Settings

ALLOW FAVORITES: Allow clients to mark their favorite images.
ALLOW SHARING: Control whether clients can share images from the gallery.
ALLOW COMMENTS: Allow clients to leave comments on gallery images.

Image Display Settings

DISPLAY MAGNIFIER: Control whether clients can use the magnifier when viewing images.
DISPLAY WATERMARK: Turn the event watermark on or off. This affects gallery image previews and does not add a watermark to images downloaded through the built-in Client Galleries tools.
DISPLAY FILENAMES: Choose whether image filenames appear in the gallery.

You can update one setting or make several changes before saving.

FINAL STEP

After making your changes, click SAVE CHANGES.

Your updated settings are saved and applied to the Client Gallery event immediately.

You can return to the event settings whenever you need to make additional adjustments.

What Your Clients See

Changes to your Client Gallery settings can affect how clients access, view, and interact with their images.

For example:

Expiration Date: Extending the expiration date allows clients to continue accessing the event until the updated expiration date. Expired events become accessible again when you set a new future expiration date.
Password: If you change the gallery password, clients must use the updated password when accessing the protected event.
Email Collection: When enabled, visitors must enter their email address on the gallery cover page before viewing images.
Free Downloads: Clients can download images according to the permissions and resolution you select.
Favorites and Comments: Enabling these options allows clients to select favorite images or leave comments during their gallery experience.
Watermarks and Filenames: These settings control whether watermarks and image filenames appear while clients browse the gallery.

Changes to an event's settings do not require you to create a new Client Gallery.

Helpful Notes

Event Settings Are Specific to Each Gallery

Changes made within an individual event apply to that event. You can configure different passwords, expiration dates, price lists, and client interaction settings for different galleries.

Use Email Collection With Automations

Enabling cover page email collection is a useful way to collect visitor contact information. These email addresses are automatically added to your PhotoBiz Contacts and can support your email marketing and automation workflows.

Keep Gallery Access Updated

If a client needs additional time to review or purchase images, you can extend the event's expiration date rather than creating a new event.

Watermarks Protect Gallery Previews

The DISPLAY WATERMARK setting controls watermark visibility within the gallery. It does not modify the original uploaded image or apply a watermark to files downloaded through the built-in Client Galleries tools.

Related Guides

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