How to Sell Multiple Quantities in a PhotoBiz Order Form

Overview

PhotoBiz Order Forms allow you to sell prints, products, packages, and other items directly through your website using the Form & Contract Builder. Order Forms can calculate totals and collect payments, but they do not include a traditional quantity selector like an ECommerce shopping cart.

To sell multiple quantities, you create purchase options that represent the quantity a client can order. Each option has its own label and price, allowing the form to calculate the correct total based on what your client selects.

This guide explains how to structure an Order Form so clients can purchase multiple quantities of prints or products.

Prerequisites

Before you begin, make sure you have:

Access to your PhotoBiz account
An existing Order Form or a new Order Form started in the Form & Contract Builder
Your product names, quantity options, and prices ready to enter

If you have not created an Order Form yet, see How To Create an Order Form in PhotoBiz

STEP ONE

This will open your Forms dashboard.

STEP TWO

At the top of the Forms dashboard, click FORM EDITOR.

This will display the forms you have created in your account.

STEP THREE

Click the name of the Order Form you want to edit.

If you have multiple pages or categories of forms, you can use the search bar to locate the form by name.

STEP FOUR

Find the purchase field where clients will choose the print, product, or package they want to order.

Purchase fields are commonly set up as Dropdowns, Radio Buttons, or Checkboxes, depending on how you want clients to make their selections. For most Order Forms, Dropdowns are recommended because they keep the form layout clean and provide a simple checkout experience.

Click the pencil icon in the upper-right corner of the field and select Advanced to open the field settings.

STEP FIVE

Inside the field settings, create purchase options that represent different quantities of the same item.

Each option should clearly include the quantity, product name, and price. For example, if you sell 8x10 prints, your options may look like this:

1 - 8x10 Print - $6
2 - 8x10 Prints - $12
3 - 8x10 Prints - $18

When a client selects one of these options, the form automatically adds that price to the order total.

Click Create Choice after entering each option.

STEP SIX

Choose the field type that best matches how you want clients to order.

A Dropdown allows the client to choose one option from a compact list. This is a good choice when you offer several quantity options for the same product.

Radio Buttons allow the client to choose one option from a visible list. This works well when you only have a few quantity options and want all choices displayed on the form.

Checkboxes allow the client to select multiple options. This works well when clients can order several different products or add-ons at the same time.

Choose the field type that best matches your pricing structure and how you want clients to make their selections.

FINAL STEP

Scroll to the bottom of your form and confirm the FORM PAYMENT block is configured correctly.

Most Order Forms should have the Base Price set to $0.00 so the total is calculated from the purchase options your client selects.

Click Save to apply your changes. Your Order Form will now calculate the total based on the quantity option selected by your client.

Additional Options and Helpful Notes

How Clients Order Multiple Quantities

Clients order multiple quantities by selecting the option that represents the number of items they want to purchase.

For example, selecting 3 - 8x10 Prints - $18 adds the price for three 8x10 prints to the order total.

Selling Multiple Products

If you sell several print sizes or products, create a separate purchase field for each product type. This keeps your form organized and makes it easier for clients to choose what they want.

Common examples include:

8x10 Prints
5x7 Prints
Wallet Prints
Digital Images
Packages
Add-ons

Each purchase field can have its own quantity options and pricing.

Using Inventory Limits

If you are selling limited items, such as limited edition prints, products, or event-specific items, you can set an Available Quantity for each option.

The system automatically reduces the remaining quantity as completed purchases are made. When the available quantity reaches zero, that option will no longer appear on the form.

This can help prevent clients from ordering more than you have available.

Coupons and Sales Campaigns With Order Forms

Coupons and Sales Campaigns cannot be applied to purchases made through PhotoBiz Forms.

Coupon codes and Sales Campaigns are only supported for:

ECommerce products on your website
Client Gallery purchases

Clients will not see a coupon code field when checking out through a Form.

If you need to offer a discount through an Order Form, adjust the pricing directly within your form fields. For example, you can lower the price of a product option or create a special discounted option for clients to select.

Best Practices

Use clear option names so clients understand exactly what they are purchasing. Include the quantity, product name, and price in each option.

For example, 2 - 8x10 Prints - $12 is clearer than Quantity 2.

If your form includes several products, group related items together and use separate fields for each product type. This helps keep the form easy to scan and reduces order mistakes.

Troubleshooting & FAQs

My form is not adding the correct total.

Check the price assigned to each purchase option. Each quantity option needs its own total price. For example, if one print is $6, the option for three prints should be priced at $18.

Also confirm the FORM PAYMENT block has the Base Price set to $0.00 unless you intentionally want every order to start with a fixed base amount.

Clients want to order several different products.

Use separate purchase fields for each product type. For example, create one field for 8x10 prints, another field for 5x7 prints, and another field for wallet prints.

If clients can select more than one product from the same field, use Checkboxes.

I want clients to enter their own quantity.

Order Forms do not include a traditional quantity selector or open quantity field that automatically multiplies the price. To sell multiple quantities, create preset quantity options with the correct price assigned to each option.

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How to Sell Multiple Quantities in a PhotoBiz Order Form