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Do my Client Galleries events need a password?

Apr 29 2026 | By: PhotoBiz Knowledge Base

Using Passwords in Client Galleries

Overview

PhotoBiz Client Galleries allow you to share images with your clients through private, password-protected events. While adding a password is optional, it’s a simple and effective way to control who can access each gallery.

In this guide, you’ll learn how passwords work, why each event needs a unique password, and how your clients will use them to access their images.

Why Use Passwords?

Passwords add an extra layer of privacy to your Client Galleries.

When enabled, your clients can visit your Client Galleries login page (typically formatted like yourdomain.com/proofing), enter their password, and be taken directly to their event.

Using passwords helps you:

  • Keep galleries private and secure
  • Direct clients to the correct event quickly
  • Simplify the login process without needing a direct link

Using passwords on your events, your clients will have 2 ways to access their event:

Share Client Galleries Event Direct Link

Use Client Galleries Block On Website

Unique Passwords for Each Event

Each Client Gallery event must have its own unique password.

This is important because the login page uses the password to determine which gallery to open. If multiple events shared the same password, the system would not know which gallery to display.

Using unique passwords ensures:

  • Clients are taken to the correct gallery
  • Events remain organized and secure
  • There is no confusion during login

Accessing Galleries Without Passwords

If you choose not to use passwords, clients can still access their gallery using other methods:

  • Share the direct event link with your client
  • Add a Client Galleries block to your website for browsing access

Both options allow clients to view their gallery without entering a password.

A Quick Note About Admin Preview

When you preview a Client Gallery from inside your PhotoBiz control panel, password, email requirements, and email automations are automatically bypassed.

This happens because you are logged in as the account owner.

Your clients will still be required to enter a password or email address if those settings are enabled on the event.

Pro Tip

Using passwords is one of the easiest ways to streamline your client experience.

Simply share your Client Galleries login page link along with your client’s unique password. They can enter it once and go straight to their event without needing to manage multiple links.

Here’s an example of what the login screen might look like using the Hopper template:
https://hopper.photobiz.com/proofing
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