How to Sync PhotoBiz Scheduler with Google Calendar

How to Sync Your PhotoBiz Scheduler with Google Calendar

Overview

PhotoBiz Scheduler provides a Calendar Feed that lets you view your scheduled appointments in Google Calendar. This is a one-way connection, so appointments created or updated in PhotoBiz Scheduler can appear in Google Calendar, but changes made in Google Calendar do not update PhotoBiz Scheduler.

Google Calendar events also do not block availability in PhotoBiz Scheduler. You should always manage appointment availability, cancellations, and rescheduling from your PhotoBiz account.

This guide explains how to copy your PhotoBiz Scheduler Calendar Feed and add it to Google Calendar.

Important Information About the Google Calendar Feed

Before connecting your calendar, keep these details in mind:

The Calendar Feed is a one-way connection from PhotoBiz Scheduler to Google Calendar.
Events you create directly in Google Calendar do not update or block availability in PhotoBiz Scheduler.
Always cancel, reschedule, or edit Scheduler appointments from your PhotoBiz account.
Your Calendar Feed includes Scheduler appointments up to one year in the future.
Google controls how often subscribed calendar feeds refresh, so new appointments or changes may not appear in Google Calendar immediately.
You must initially add the Calendar Feed from Google Calendar in a web browser on a computer.

Please Note: PhotoBiz is not affiliated with Google. PhotoBiz Support can help you locate and copy your PhotoBiz Calendar Feed. Google controls Google Calendar features, settings, and calendar refresh timing.

STEP ONE

This opens the Scheduler Dashboard, where you can manage your services, appointments, availability, and Scheduler settings.

STEP TWO

Click CALENDAR FEED at the top of the Scheduler Dashboard.

This opens the Calendar Feed area for your PhotoBiz Scheduler.

STEP THREE

Highlight and copy the Calendar Feed URL shown on the page.

You will paste this URL into Google Calendar in the following steps. Make sure you copy the complete URL.

STEP FOUR

On a computer, open Google Calendar in your web browser and sign in to the Google account where you want your PhotoBiz Scheduler appointments to appear.

On the left side of Google Calendar, find Other calendars.

STEP FIVE

Click the + icon next to Other calendars, then click From URL.

Use From URL for this connection. The PhotoBiz Calendar Feed is an ongoing calendar subscription and should not be added through Google Calendar's Import & export option.

FINAL STEP

Paste the Calendar Feed URL you copied from PhotoBiz into the URL field, then click Add calendar.

Your PhotoBiz Scheduler calendar should now appear under Other calendars in Google Calendar. Scheduler appointments will begin appearing as Google refreshes the subscribed calendar feed.

Managing Your Appointments

Continue managing all Scheduler appointments from your PhotoBiz account after connecting the Calendar Feed.

If you need to cancel, reschedule, or edit an appointment, make the change in PhotoBiz Scheduler. The updated appointment information can then be reflected in Google Calendar when Google refreshes the feed.

Changes made directly to an appointment in Google Calendar do not update the appointment in PhotoBiz Scheduler.

How To Cancel an Appointment in PhotoBiz Scheduler

Google Calendar Does Not Control Scheduler Availability

Connecting your PhotoBiz Scheduler to Google Calendar does not create a two-way availability connection.

Events you add directly to Google Calendar do not tell PhotoBiz Scheduler that you are unavailable. If you need to prevent clients from booking certain dates or times, manage that availability through your PhotoBiz Scheduler settings.

Related Guide: How To Add Time Off To PhotoBiz Scheduler

Helpful Notes

Calendar Updates: Google controls how often subscribed calendars are refreshed. New appointments and changes may not appear immediately.
Appointment Times: If appointments appear at an unexpected time, confirm that the time zone configured for your PhotoBiz account is correct.
Multiple Google Accounts: Make sure you add the Calendar Feed to the Google account where you want your Scheduler appointments to appear.
One-Year Feed: Your PhotoBiz Calendar Feed includes Scheduler appointments up to one year in the future.

Frequently Asked Questions

Why isn't a new appointment showing in Google Calendar?

Google controls how often subscribed calendar feeds refresh, so new appointments or changes may not appear immediately.

Confirm that your PhotoBiz Scheduler calendar is still listed under Other calendars in Google Calendar. If it is, allow Google time to refresh the feed.

Can I reschedule a PhotoBiz appointment from Google Calendar?

No. The Calendar Feed is one-way.

Always reschedule, cancel, or edit the appointment from PhotoBiz Scheduler so your Scheduler records and client booking information remain accurate.

Will events on my Google Calendar prevent clients from booking those times?

No. Google Calendar events do not block availability in PhotoBiz Scheduler.

Manage your bookable hours, unavailable times, and other scheduling restrictions directly through PhotoBiz Scheduler.

How do I remove my PhotoBiz Scheduler from Google Calendar?

If you no longer want to view PhotoBiz Scheduler appointments in Google Calendar, you can unsubscribe from the calendar through your Google Calendar settings.

Removing the subscribed calendar from Google Calendar does not delete appointments from PhotoBiz Scheduler.

Related Guides

If you use a different calendar service, see these guides:

Need Help?

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Phone: 866.463.7620

Support Channels: Phone, Live Chat, Support Ticket

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