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How To Add A New Event Category in PhotoBiz Client Galleries

Nov 3 2026 | By: PhotoBiz Knowledge Base

How to Create and Manage Event Categories in PhotoBiz Client Galleries

Overview

PhotoBiz Client Galleries Event Categories help you organize your galleries by photography type, client group, or event. You can create categories for Weddings, Senior Portraits, School Photography, Mini Sessions, or any other type of photography you offer.

Categories make it easier to find and manage events in your PhotoBiz Client Galleries Dashboard. You can also use Client Galleries Blocks to display specific groups of active events on your website.

This guide explains how to create, rename, reorder, and delete Event Categories, move existing events between categories, and display categorized galleries on your website.

STEP ONE

Log in to your PhotoBiz account and click CLIENT GALLERIES in the left-side menu.

This opens your Client Galleries Dashboard, where you can create and manage your gallery events, categories, and settings.

STEP TWO

Click EVENTS at the top of your Client Galleries Dashboard.

This opens the Events section, where you can view and manage your existing Client Gallery events.

Near the top of the page, you'll see a category dropdown and a manage categories button.

The category dropdown allows you to switch between your existing Event Categories and view the galleries organized within each one.

STEP THREE

Click the category dropdown near the top of the Events page.

The dropdown displays your existing Event Categories, along with the + Add New Category option at the bottom.

Click + Add New Category to create a category.

STEP FOUR

The NEW CATEGORY panel opens on the right side of your screen.

Enter your preferred name in the CATEGORY NAME field.

Choose a descriptive name that makes your events easy to organize and find, such as Weddings, Family Portraits, Headshots, School Photography, or Mini Sessions.

You can click cancel if you decide not to create the category.

FINAL STEP

Click create category to save your new Event Category.

PhotoBiz automatically opens your newly created category in the EVENTS section.

New categories are empty by default, so you'll see a message indicating that no events were found in the category.

Your category is now ready to use. You can click new event to create a Client Gallery event within it or move existing events into the category.

Your new category will also appear in the category dropdown, allowing you to return to it whenever you need to manage its events.

For complete event creation instructions, see How to Create a New Event in PhotoBiz Client Galleries

Managing Existing Event Categories

You can rename, reorder, and delete your existing Event Categories from the EVENTS section of your Client Galleries Dashboard.

Click manage categories beside the category dropdown.

The CATEGORIES panel opens on the right side of your screen, displaying all your existing categories.

The panel includes two columns:

  • CATEGORY NAME: Displays the names of your existing Event Categories.

  • EVENT COUNT: Shows how many Client Gallery events are assigned to each category, including active and expired events.

You can also click new category in this panel to create another category.

The following sections explain how to manage your existing categories.

How to Rename an Event Category

You can change an existing Event Category's name without moving or recreating its galleries.

In the EVENTS section, click manage categories to open the CATEGORIES panel.

Click the name of the category you want to rename.

The RENAME CATEGORY panel opens on the right side of your screen, with the current name displayed in the CATEGORY NAME field.

Replace the existing name with your preferred category name.

Click save changes to update the category, or click cancel to leave the name unchanged.

Your category now uses the updated name, and all existing events remain assigned to it.

If the category is already connected to a Client Galleries Block on your website, PhotoBiz automatically updates the category name without requiring you to modify the block. The block continues displaying active events from that category.

How to Reorder Event Categories

You can rearrange your Event Categories to keep them in your preferred order.

In the EVENTS section, click manage categories to open the CATEGORIES panel.

Click and hold the category you want to move, then drag it up or down the list to your preferred position.

Release your mouse to place the category in its new position.

Repeat this process as needed to organize your categories.

Reordering categories changes their organizational order without moving or deleting the events assigned to them.

How to Move Events to Another Category

You can move existing Client Gallery events between categories without creating new galleries. PhotoBiz also allows you to move multiple events at once.

In the EVENTS section of your Client Galleries Dashboard, use the category dropdown to select the category containing the events you want to move.

Select the checkbox beside each event you want to move. You can also select the checkbox beside EVENT NAME at the top of the list to select all events in the current category.

Selected events are highlighted so you can identify which galleries you've chosen.

Click move above the event list.

The MOVE EVENTS panel opens on the right side of your screen.

Under DESTINATION CATEGORY, click the dropdown menu. The first category listed is selected by default, and the dropdown includes all your existing Event Categories.

Select the category where you want to move your events, then click move to complete the action.

Your selected events are transferred to the destination category. To view them, select that category from the main Events dropdown.

The moved galleries retain their existing event information, including their images, expiration dates, and event settings.

Moving events is also useful when cleaning up categories you no longer need. You can move the galleries into another category before deleting the original category.

What Your Clients See

Event Categories primarily help you organize galleries within your PhotoBiz dashboard. Creating a category does not automatically make it visible to your website visitors.

When you add a Client Galleries Block to your website and select a category, visitors can browse the events displayed from that category.

Depending on your Client Galleries Block layout and event settings, visitors may see event cover images, event names, expiration dates, and password indicators.

Visitors can click an event to open its gallery. If an event requires a password, they must enter the correct password before accessing the images. Events without password protection can be opened without that additional step.

How to Delete an Event Category

You can delete Event Categories that you no longer need.

Important: An Event Category must be completely empty before it can be deleted. Both active and expired events count toward the category's event total.

In the EVENTS section, click manage categories beside the category dropdown.

The CATEGORIES panel opens on the right side of your screen.

Review the EVENT COUNT column to identify categories with no events.

Select the checkbox beside each category you want to delete. You can select multiple categories at once.

Click delete at the top of the panel.

The DELETE CATEGORY confirmation panel opens and asks whether you're sure you want to delete the selected category.

If the Category Is Empty

Click yes, delete it to permanently remove the category, or click cancel to keep it.

Once deleted, the category is removed from your Client Galleries Dashboard and category dropdown.

If the Category Contains Events

PhotoBiz prevents the category from being deleted and displays a warning identifying the category and explaining that its events must be moved or deleted first.

For example, if you attempt to delete a category named Weddings that still contains events, PhotoBiz displays:

"'Weddings' contains events. You must move or delete them before the category can be deleted."

To remove the category, return to EVENTS and either move its galleries into another category or delete the events you no longer need.

Once the category has an EVENT COUNT of 0, return to manage categories and delete it.

Deleting an Event Category is permanent and cannot be undone. If you delete a category by mistake, you'll need to create it again.

Displaying and Sharing Event Categories on Your Website

You can use Event Categories with the Client Galleries Block in your PhotoBiz Website Builder to display groups of galleries on your website.

Each Client Galleries Block displays active events from one selected Event Category.

For example, you might create separate categories for Weddings, Senior Portraits, and Mini Sessions, then add a Client Galleries Block for each category to display those galleries on your website.

If you want to display events from multiple categories on the same page, you can add a separate Client Galleries Block for each category.

You can also create a dedicated website page for a category and share that page's link with your clients. This is especially helpful for school photography, sports teams, seasonal mini sessions, or other photography services where multiple galleries need to be available from one location.

Renaming a category does not require you to update existing Client Galleries Blocks. PhotoBiz automatically maintains the connection, so the blocks continue displaying active events from the renamed category.

For complete instructions, see:

What Your Clients See

Event Categories primarily help you organize galleries within your PhotoBiz dashboard. Creating a category does not automatically make it visible to your website visitors.

When you add a Client Galleries Block to a website page and select a category, visitors can browse the active events associated with that category.

Depending on your selected Client Galleries Block layout and event settings, visitors may see gallery cover images, event names, expiration dates, and password indicators.

Visitors can click an event to open its gallery.

Password-protected events require visitors to enter the correct password when using a link that requires password entry. Events without password protection can be opened without that additional step.

Expired events do not display in Client Galleries Blocks. However, they remain assigned to their categories in your PhotoBiz account until you move or delete them.

If you rename a category that's already connected to a Client Galleries Block, the block automatically stays connected to that category. Visitors can continue browsing its active events without interruption or additional changes to your website.

Creating a new category or changing the order of your categories does not automatically add or rearrange Client Galleries Blocks on your website. You control which category each block displays.

Helpful Notes

  • Categories Organize Events: Event Categories are organizational groups, not individual Client Galleries. Creating a category does not automatically create a gallery or upload images.

  • Empty Categories: New categories are empty by default. You must create new events or move existing events into them.

  • Category Selection: Use the category dropdown in EVENTS to switch between categories and view their galleries.

  • Renaming Categories: Renaming a category automatically updates existing Client Galleries Blocks linked to it. Your events remain in the same category, and you don't need to reconfigure the blocks.

  • Reordering Categories: Drag categories into your preferred order without moving or deleting their events.

  • Multiple Event Selection: You can select one or multiple events before using move to transfer them into another category.

  • Expired Events: Expired galleries remain in their assigned categories and count toward the total shown under EVENT COUNT.

  • Category Deletion: Categories must have zero events before they can be deleted. Move or delete all existing events first.

  • Website Display: Each Client Galleries Block displays active events from one selected category. Add additional blocks to feature other categories.

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