Share Client Gallery Events with Customers

How to Share a Client Gallery Event in PhotoBiz

Overview

PhotoBiz Client Galleries makes it easy to share gallery events with your customers from your PhotoBiz control panel. You can send an email invitation, copy a share link, share the event on social media, create a blog post, or download a QR code for the gallery event.

Email invitations are the recommended sharing option when you want to track whether customers received, opened, or clicked the invitation. You can also copy a direct share link, post to social media, create a blog post, or download a QR code for printed materials and other channels.

In this guide, you will learn how to open a Client Gallery event, choose a sharing method, and complete the sharing process.

Prerequisites

Before you begin, make sure you have:

A PhotoBiz account with Client Galleries enabled
An existing Client Gallery event or a new Client Gallery event ready to share
Contact email addresses if you plan to send email invitations

STEP ONE

This opens the Client Galleries Dashboard, where you can manage and share your gallery events.

STEP TWO

Click EVENTS at the top center of your Client Galleries Dashboard.

This opens the list of Client Gallery events in your account.

STEP THREE

Choose the Client Gallery event you want to share.

If you have multiple events, you can use the search bar to find the event by name. You can also create a new Client Gallery event if you have not created one yet. Click the name of the existing event you want to share to open the event details.

STEP FOUR

Click the SHARE button.

The SHARE button appears at the top right of the event details page. Clicking this button opens the sharing options for the selected Client Gallery event.

STEP FIVE

Choose how you want to share the Client Gallery event.

You can send an email invitation, copy the share link, share the event on social media, download a QR code, or create a blog post. Select the sharing method that best fits how you want your customers to access the gallery.

FINAL STEP

Complete the sharing option you selected.

Follow the prompts for your selected sharing method. You may need to send the email invitation, copy and paste the share link, complete a social media post, download the QR code file, or create a blog post.

After the share is complete, your customer can use the email invitation, shared link, social media post, QR code, or blog post to open the Client Gallery event.

EMAIL INVITATION OPTION

Email invitations are the recommended way to share Client Gallery events when you want tracking information.

When you choose the email invitation option, you can select contacts from your PhotoBiz contacts list. You can type a contact’s name or email address to search for an existing contact. If the contact is not already listed, you can manually enter an email address and add the email to your contacts.

Before sending the invitation, you can customize the default invitation details, including:

From Name
From Email Address
Subject Line
Message Body
Mobile Viewing App Instructions

After you select your contacts and customize your message, click SEND to send the email invitation.

Important: If a contact has previously unsubscribed from your email list, they will not receive your email invitation.

The Share Event subject line and message will reset to the default settings after you send the invitation.

Email Invitation Confirmation

After the email invitation is sent, you will see a confirmation message in your control panel. This confirms that PhotoBiz has processed the invitation.

Email invitations may take up to 15 minutes to be delivered. You can review the invitation status from the Contacts area of your PhotoBiz account.

Checking Email Invitation Status

To check the status of an email invitation, go to CONTACTS and click the EMAIL INVITES tab.

The EMAIL INVITES tab allows you to review invitation details, including:

Name or Subject
Sent Date
Status, such as Delivered or Opened

This helps you confirm whether customers received or interacted with the Client Gallery invitation.

Learn More: How To Check Email Invitation Status

Copy Share Link

You can copy the Client Gallery share link and send it through another communication method, such as a text message, personal email, direct message, or client portal.

The copy link option also lets you choose whether the recipient must enter the gallery password when they open the link. This is helpful when you want to send the gallery outside of the built-in email invitation tool.

Share to Social Media

You can share the Client Gallery event directly to supported social platforms using the available social media icons.

Available social sharing options include:

Facebook
X/Twitter
Pinterest

This option is helpful when you want to promote the gallery publicly or share the event through your social media channels.

Download a QR Code

The QR code download option appears in the Share section below the social media sharing icons. This allows you to download a QR code for the Client Gallery event.

Click DOWNLOAD QR CODE to save a PNG version of your QR code to your device.

You can use the downloaded QR code on printed materials or other marketing channels, such as:

Flyers
Business cards
Welcome packets
Event signage
Printed gallery instructions
Emails or digital guides
Social media graphics

When someone scans the QR code, they can open the Client Gallery event from their device. This is especially helpful for events, schools, sports teams, weddings, or any situation where you want customers to quickly access the gallery from printed materials.

Before printing or publishing the QR code, scan it with your phone to confirm it opens the correct Client Gallery event.

Create a Blog Post

You can also create a blog post from the sharing options. This allows you to feature the Client Gallery event on your blog and share it with a wider audience.

You can use the PhotoBiz AI Blog Post Creator to generate blog copy for your post. You can also choose how you want your images to display. You can use a cover image or create an auto collage with the first 15 images in your Client Gallery event.

You can then publish the blog post right away or save it as a draft so you can review and edit it before publishing.

Learn More: How To Create A Blog Post From PhotoBiz Client Galleries

Additional Options or Helpful Notes

Email invitations are best when you want tracking information for your Client Gallery event. The invitation status can help you see whether customers received, opened, or clicked the email.

Copying the share link is useful when you want to send the gallery through a personal message, text message, or another platform outside PhotoBiz.

Social sharing and blog posts are helpful when you want to promote the gallery more broadly.

QR codes are helpful when you want to connect printed materials to an online gallery. You can download the QR code and place it anywhere customers may need quick access to the gallery event.

Troubleshooting or FAQs

Why did my contact not receive the email invitation?

Client Gallery email invitations are sent through PhotoBiz email marketing servers. In some cases, the recipient’s spam filter or security settings may block or delay the invitation.

This is more common with email addresses connected to organizations that have stricter security policies, such as:

Law enforcement agencies
Government agencies
Universities
Schools
Large companies or corporate email systems

If your customer does not receive the invitation, you can use the copy link option from the SHARE menu and send the gallery link directly from your business email address.

If a contact previously unsubscribed from your email list, they will not receive the email invitation. You can also go to CONTACTS and click the EMAIL INVITES tab to review the invitation status.

Can I send a Client Gallery event to someone who is not in my contacts?

Yes. When sending an email invitation, you can manually enter an email address if the person is not already in your PhotoBiz contacts list.

Can I share the gallery without sending an email invitation?

Yes. You can copy the share link, share the gallery on social media, download a QR code, or create a blog post.

What can I use the QR code for?

You can use the downloaded QR code on printed materials, event signage, business cards, flyers, client guides, emails, or other marketing materials. When someone scans the QR code, they can open the Client Gallery event from their device.

Does the QR code replace the gallery password?

No. The QR code gives customers a quick way to open the Client Gallery event link. If your gallery requires a password, customers may still need to enter the password based on your gallery settings.

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